Core Collection Reference Files/Archival Processor Intern

Approximate Date of Posting 2/9/2017

Location: Beverly Hills, California

Company/Organization Margaret Herrick Library  The Academy of Motion Picture Arts and Sciences-

Schedule/Hours Interns are expected to work between 20 and 28 hours per week.

Time Frame  June 12, 2017-August 11, 2017

Compensation: Unspecified



The Margaret Herrick Library is a world-renowned, non-circulating reference and research collection devoted to the history and development of the motion picture as an art form and an industry. Established in 1928 and now located in Beverly Hills, the library is open to the public and used year-round by students, scholars, historians and industry professionals.

Program Requirements

Academy summer internship applicants must meet the following criteria:

  • Be a college student attending an accredited undergraduate or graduate program
  • Have an overall 3.0 grade point average
  • Exhibit an interest in the motion picture industry
  • Have strong written, verbal and problem solving skills

Departments: Library, Programming, Preservation and Foundation Programs, Museum, Film Archive

Program Description

  • The program starts June 12, 2017-August 11, 2017
  • The application deadline is March 23. 2017
  • Internship hours are part-time (up to 28 hours per week and may vary based on project)
  • Work will be project-driven and hands-on while providing you with more knowledge about the motion picture industry
  • The summer internship also includes educational brown bag lunches, studio tours and other growth oriented and fun activities related to film

The Academy Film Archive offers a small number of summer internships to current students enrolled in archiving, film studies, library and information studies, or other conservation-related programs.   Internships at the Archive are project-based and interns can expect to gain experience in the everyday workings of a film archive, be introduced to our cataloging and collection management systems, and develop skills in how to properly handle and inspect film and video material.


The Core Collection Reference Files/Archival Processor intern is responsible for processing a large collection of papers and ephemera for the Core Reference Files of the Margaret Herrick Library. This is a limited internship position in the Core Reference Files Department of the Margaret Herrick Library and reports to the Head of Core Collection Reference Files.

Duties and Responsibilities:

The Core Files Processor intern duties include sorting and organizing collections related to film advertising materials such as press books, lobby cards, and promotional ephemera, and entering records into library databases. In addition, the intern will be rehousing and digitizing lobby cards and press books related to early African American cinema as part of a department digitization project. The Intern will create metadata and finding aids, and upload the digital records into the library’s DMS and digital collections.


Enrolled in ALA-accredited Master’s degree program in library and information science or moving image studies.

Bachelor’s degree in film studies, history, art history or a related field preferred.

Coursework in the principles of arrangement and description of archival collections, and knowledge of archival best practices, preservation standards and current developments.

Knowledge of current metadata and descriptive standards, including DACS and EAD.

Familiarity with content and digital asset management systems.

Knowledge of American film history, with broad awareness of independent features and African American cinema preferred.

Ability to communicate effectively, both orally and in writing.

Set priorities, meet deadlines, and work independently and collaboratively.

Strong communication and problem-solving skills.

Good penmanship and organizational skills.

Ability to lift a 30-pound box to and from high and low shelving.

Will need to climb stairs.



EDUCATION            Please see job description.

POSITION     Gold Program – Core Collection Reference Files/Archival Processor Intern


OPEN DATE 2/9/2017

LOCATION  Beverly Hills

ABOUT THE ORGANIZATION   The Academy of Motion Picture Arts and Sciences is a global community of more than 7,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the upcoming Academy Museum of Motion Pictures, which is under construction in Los Angeles.



Deadline: March 23. 2017


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