Approximate Date of Posting:
Position: Archival Processing
Location: Raleigh, NC
Company/Organization State Archives of North Carolina
Schedule/Hours minimum 16 hours per week up to 40 depending on needs and availability of the intern
Time Frame: Summer 2017 w/ start date for the project between June 5, 2017-June 16, 2017
minimum internship length for this project is 3 months , with a maximum internship length of 1 year for a single intern
The Military Collection of the State Archives of North Carolina, located in downtown Raleigh, North Carolina, will be reprocessing all 20th-century military records in its holdings. This constitutes over 250 linear feet of materials. The project’s goal is to physically reprocess and weed out unneeded materials; re-house, re-label and number all boxes and folders; verify and research materials’ provenance; and describe using EAD-based finding aids each individual collection within the WWI, WWII, and Cold War military records. All records formats—including private letters, county and state military materials, war correspondence, photographs, maps, oversized documents, posters, and other materials—will be involved in this reprocessing effort. This is an on-going processing project that began in May 2015. It is anticipated that the intern for the Summer 2017 internship will have a start date for the project between June 5, 2017-June 16, 2017 . Internships are unpaid.
The project will involve working with multiple preservation issues for multiple formats of original materials dating to the U.S.-Mexican Border War (1910-1919); choosing multiple archival enclosures and storage options; creation of image and records’ descriptions; writing historical biographies or military unit histories; reformatting deteriorating materials; and working with the Military Collection Archivist on miscellaneous associated tasks for the project. The bulk of this internship will be working with WWII collections, though WWI and Cold War-era collections will be available depending on the intern’s skill and ability to learn about archival processing practices.
The intern(s) will work with the Military Collection Archivist on rights’ issues with collections and archival materials. The project will work to suggest individual materials and collections for potential digitization by the State Archives Digital Services Section. The project will also determine materials needing conservation work, and the intern will work with the Military Collection Archivist to determine preservation enclosures for the materials receiving conservation treatment. Intern(s) will gain experience describing archival materials using Encoded Archival Description (EAD) and Describing Archives: A Content Standard (DACS).
The project will move quickly in order to balance the responsibilities of the Military Collection with other on-going projects, and is expected to be completed by June 2018. The intern(s) will be required to work between a minimum of 16 hours per week in the Military Collection Archivist’s office, and can work up to 40 hours a week depending on the needs and availability of the intern. A minimum internship length for this project is 3 months , with a maximum internship length of 1 year for a single intern (should they wish to continue this into the school year following the summer).
The intern(s) will be based in the Military Collection Archivist office in the State Archives of North Carolina, within the Special Collections Section. Archival storage and handling materials, up-to-date computers, a scanner, and general office equipment will be provided by the Military Collection Archivist. Archival processing training and supervision will also be provided by the Military Collection Archivist.
Required Education, Skills, and Qualifications
The ideal candidate(s) will be pursuing a graduate degree in public history, history/military history, library science, or archival studies. Preference will be given to first or second-year graduate students, though senior undergraduates in one of the previously-listed fields will be considered based on their abilities and experience. Experience or entry-level education in archival theory and practice is preferred, but not a requirement should the candidate have strengths in other areas listed below. The project requires someone with an undergraduate degree with classwork in world and American history, particularly 20th-century history.
This internship will serve as a professional development opportunity for a student in public history, history/military history, library science, or archival studies. Interns wishing to use the internship for graduate credit can work with the State Archives to coordinate this with their undergraduate or graduate program director.
The project requires someone capable of making quick decisions, working independently and under direct supervision, following specific departmental work standards (i.e. archival processing steps), and who can maintain confidentiality (as some of the records contain restricted information of military veterans). The project requires someone with advanced computer and historical research skills. Much of the work involves recognizing or researching historical materials, and the ability to identify what is legitimate or reliable historical information to be used for identification of collection materials. The intern(s) will be required to have their own mode of transportation, and maintain a regular schedule (which can be negotiated around the intern’s academic schedule) with the Military Collection Archivist.
How to apply
Please send (in a Word document or PDF document) a cover letter (2 pages max.) discussing the reason for your interest in this internship and your experience related to the project qualifications, and a short resume (4 pages max.) by Indeed.com application email, which will be reviewed by the Military Collection Archivist.
Only applications sent by email will be reviewed for this position.
Applications will be accepted from February 27, 2017, through March 15, 2017, with review of applications beginning on a rolling basis starting March 6, 2017. Telephone interviews will be conducted with select applicants between March 16 and March 24, 2017. All applicants will be notified whether they have selected to receive the internship or not by 6 P.M. on March 27, 2017. Start dates and work days will be negotiated with the Military Collection Archivist.
Deadline: February 27, 2017, through March 15, 2017