Approximate Date of Posting March 13, 2017
Position: INFORMATION MANAGEMENT
Location: New York, New York
Company/Organization UN- OFFICE OF CENTRAL SUPPORT SERVICES
The UN Archives and Records Management Section (UNARMS) identifies, preserves and provides access to official records and archives of the United Nations. UNARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible to designated user communities, including provide general public users access to all declassified UN archives via the UN Archives Portal, as well as personal reference services. Following the UN Secretary-General’s Digital Secretariat initiative, UNARMS is more and more focusing on providing policy and guidance over digital information management and preservation.
The internship is within UNARMS, under general guidance of the Chief of UNARMS, the intern reports directly to the Information Management Officer in charge of digital preservation and continuity. The internship is for a minimum two months with an opportunity for extension to a maximum 6 months. The internship is unpaid and full-time. Interns work five days per week (35 hours).
Schedule/Hours 35 hours per week
Time Frame The internship is for a minimum two months with an opportunity for extension to a maximum 6 months.
- To analyse the data structure and data model of the ARMS’ records management system (TRIM) and propose possible solutions for data integrity and quality control;
- To write or enhance scripts for data importing/exporting, data transfer, global data cleaning, data reporting, etc. using Visual Basic or other programming languages;
- To research and evaluate open-source tools for preservation and continuity of digital information, including databases, and to create customized scripts to automate preservation procedures currently implemented in the office using C, C++, C#, Java, etc.;
- To assist in ad-hoc requests and projects relating to IT support.
Core Competencies: Communication: Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed
Teamwork: Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view-Establishes and maintains productive partnerships with clients by gaining their trust and respect-Identifies clients’ needs and matches them to appropriate solutions-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems-Keeps clients informed of progress or setbacks in projects-Meets timeline for delivery of products or services to client
Technological Awareness:-Keeps abreast of available technology-Understands applicability and limitation of technology to the work of the office-Actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology
To qualify for an internship with the United Nations New York Headquarters Internship Programme, the following conditions must be met:•Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor’s level or equivalent); or (c) have graduated with a university degree (as defined above) and, if selected, must commence the internship within a one year period of graduation;•Be computer literate in standard software applications;•Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and•Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for participation in the programme.
English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the Internship Programme. Knowledge of French is an asset.
Deadline: March 6, 2018