George Eastman Museum-Special Collections Intern

Approximate March 22, 2017

 Position: Special Collections Intern

Location:  Rochester, New York

Company/Organization  George Eastman Museum-Richard and Ronay Menschel Library

The George Eastman Museum is located in Rochester, New York, on the estate of George Eastman, the pioneer of popular photography and motion picture film. Founded in 1947 as an independent nonprofit institution, it is the world’s oldest photography museum and one of the oldest film archives. The museum holds unparalleled collections—encompassing several million objects—in the fields of photography, cinema, and photographic and cinematographic technology, and photographically illustrated books. The institution is also a longtime leader in film preservation and photographic conservation.

Schedule/Hours a minimum of 10 hours per week for 8 weeks.

Time Frame Summer

Compensation: Unpaid/Course Credit

Source Archives Gig


Internships are offered during the summer, from July through August. Interns must schedule their work Monday through Thursday during regular business hours, 9 a.m. to 5 p.m. Course credit must be negotiated in advance of the internship and requires approval from the intern’s academic institution. Interns are expected to work a minimum of 10 hours per week for 8 weeks. Stipends are not offered.

It is our goal to supplement students’ understanding of archival theory with hands-on projects that may be tailored to fit the needs of both the student and the library’s IMLS-funded project “Making More Available” activities, including but not limited to: arranging and describing collections; creating finding aids in ArchivesSpace; identifying museum record series and co-locating materials; inventorying undocumented materials; rehousing materials and identifying items with special preservation needs.

The Moving Image Department at the George Eastman Museum offers internships for undergraduate and graduate students. Internships encourage students to explore careers related to the preservation and exhibition of archival collections. Internships are offered to students who have not yet completed their degrees and seek an advanced archival practicum. A background in film studies, film preservation, paper conservation, photographic conservation, or library or archival studies is preferable. Solid research, analytic, computer, and writing skills are required.

Internship projects are generally offered in the following areas:

  • Stills, Posters and Paper Collection: Focused on archival processing, cataloging, and digitization of artifacts related to the history and exhibition of motion pictures such as publicity stills, lobby cards, pressbooks, glass lantern slides, music cue sheets, and posters. Proficiency in working with databases and neat handwriting is required. Projects focused on creating finding aids for the manuscript collections of filmmakers are available for students currently enrolled in a graduate-level library or archives studies program.
  • Cataloging and Metadata: Aimed at improving and enhancing catalog records in TMS (The Museum System) and in our local FileMaker Pro Stills Archive Collections Database. Work may involve data entry clean-up, assigning subject and name access points, preparing descriptive summaries, performing biographical research on art and artists’ authority files, and reviewing catalog records for accuracy.
  • Curatorial: Includes archival exhibition research, label and text preparation, installation, and research for upcoming publications.
  • Collections Digitization: Designed to increase access to collections through digitization and website access. Possible assignments include assisting with scanning and digital curating activities; entering data in our Digital Collections Database; preparing technical and administrative documentation; testing digitization workflows; and assisting with interface design, usability studies, and related web development activities.
  • Collection Management: Focused on inventory, inspection, identification, re-housing, locating, and cataloging of 35mm and 16mm film elements. Film handling experience is required

How to Apply

Applicants should provide a brief summary of your academic background including relevant coursework, what you hope to achieve with an internship, and whether your internship would be taken toward course credit. Attn: Cheri Crist, Project Archivist.
Application packages must include all of the following to receive consideration:

Send complete package by mail or e-mail to:

Intern Coordinator
Moving Image Department
George Eastman Museum
900 East Ave
Rochester, NY 14607-2298


Deadline: April 15


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