New York City- Department of Sanitation-Summer Interns (3)

Approximate Date of Posting: April 7, 2017

Position: Records Management; Archivist,; Collections

Location: New York, New York

Company/Organization  Department of Sanitation

The NYC Department of Sanitation (DSNY) promotes a healthy environment through efficient management of the City’s solid waste and environmentally sound long-range planning to handle New Yorkers recycling and garbage. DSNY is the world’s largest sanitation department, collecting more than 10,500 tons of residential and institutional garbage and 1,760 tons of recyclables every day. DSNY also clears litter, snow and ice from some 6,000 miles of streets, removes debris from vacant lots and clears abandoned vehicles from City streets.

Schedule/Hours: Full-Time

Time Frame:  Assignments will begin tentatively on June 5 and last between 10 and 13 weeks.

Compensation $795.47 per week

Source: Archives Gig https://archivesgig.wordpress.com/2017/04/07/new-york-ny-paid-summer-graduate-intern-records-management-nyc-dept-of-sanitation/

Description:

DSNY’s Records Management Officer, in the Office of the Commissioner, is responsible for developing the agency’s records management program, including updating and maintaining an agency-wide records retention schedule, identifying records of archival value for accessioning to the Municipals Archives, and securing legal approval to dispose of obsolete records

The records management intern will provide administrative support to DSNY’s Records Management Officer in her work to survey the current state of records in the agency and work with the Department of Records to update the agency’s records retention schedule. Responsibilities will include: • Conducting surveys or inventories of paper and digital records in a variety of departments and storage locations throughout agency • Researching appropriate retention periods and drafting updates to records retention schedule • Drafting policy and guides for staff use • Learning, testing, and evaluating new ECM platform, including importing data or data entry

QUALIFICATIONS/SPECIAL SKILLS/AREA OF STUDY • Must be currently enrolled in an accredited graduate program in library science, archival studies, American history, public policy, or a related field. • Excellent organizational skills and strong attention to detail. • Strong computer skills; must be comfortable using Microsoft Word and Excel. • Ability to lift boxes weighing about 30 pounds and use ladders is highly desired. • Candidates with experience or knowledge of cataloguing, surveying records, or working with metadata are strongly encouraged to apply.

Email resume and brief cover letter indicating the title of the position to mlee2@dsny.nyc.gov

http://www.nyc.gov/html/dcas/downloads/pdf/postings/DSNY-007.pdf

__________________________________________________________________________

The Bureau of Recycling and Sustainability (BRS) plans, implements, promotes, and evaluates DSNY’s recycling, reuse, and waste prevention programs. The Bureau runs programs, conducts research, facilitates trainings and site visits; participates in public events; develops and deploys educational materials and social media campaigns to help residents, schools, agencies and institutions, and businesses sustainably manage their waste.

Under the supervision of BRS staff,  the Archivist, Research and Operations Unit Intern will arrange and process a collection of documents relating to waste prevention, reuse, recycling and composting history of DSNY. Tasks will include arranging, rehousing, and cataloging records and publications. The intern may be called upon to support Director in high level internet research and annotation of peer reviewed articles, grey literature, and websites of other city agencies

Candidate must be currently enrolled in or a recent graduate of an accredited graduate program in library science, archival studies, history, or a related field. Must have good knowledge of Microsoft Excel and Word, and archiving principles and tools. Must be detail-oriented, organized, and able to work independently or collaboratively. Knowledge of New York history, public policy, or recycling considered a plus. Individuals who have taken coursework in cataloging or archival description are strongly encouraged to apply.

Email resume and brief cover letter indicating the title of the position to mrosa@dsny.nyc.gov

http://www.nyc.gov/html/dcas/downloads/pdf/postings/DSNY-004.pdf

______________________________________________________________________________

The Bureau of Recycling and Sustainability (BRS) plans, implements, promotes, and evaluates DSNY’s recycling, reuse, and waste prevention programs. The Bureau runs programs, conducts research, facilitates trainings and site visits; participates in public events; develops and deploys educational materials and social media campaigns to help residents, schools, agencies and institutions, and businesses sustainably manage their waste.

Under the supervision of BRS staff, the collections intern will provide support to Zero Waste Communications and its library of communications materials. The intern’s primary responsibility will be to inventory and catalog a collection of legacy print and promotional materials, with an eye for future use in a museum or public exhibit that would highlight DSNY’s ongoing efforts around waste prevention, reuse, recycling, and composting. Additionally, the intern may be called upon to assist with other departmental communications tasks as needed. RESPONSIBILITIES Collections Inventory: -Conduct an inventory of print and promotional materials stored at BRS -Categorize, organize and arrange items in a way conducive for department needs -Conduct background research on materials in collection as needed -Assist in creating a system to track storage Fulfillment: -Learn about current recycling programs to be familiar with all pieces available to order by the public -Understand needs of residents in different housing stock to be able to process orders without waste. DSNY website: -Update web links from various organizations to make sure users can find the relevant information on our website -Research and edit our existing webpages.

Candidate must be currently enrolled in, or a recent graduate of, an accredited graduate program in library science, museum studies, archival studies, history, or a related field. Must have good knowledge of Microsoft Excel and Word. Must be detail-oriented, organized, and able to work independently and collaboratively. Knowledge of New York history, public policy, or recycling is a plus. Individuals who have practical experience with cataloging, especially using Dublin Core metadata standard, are strongly encouraged to apply.

Email resume and brief cover letter indicating the title of the position to which you are applying to mrosa@dsny. nyc.gov

http://www.nyc.gov/html/dcas/downloads/pdf/postings/DSNY-006.pdf

______________________________________________________________________________

Website: http://www1.nyc.gov/assets/dsny/about/inside-dsny/jobs.shtml

http://www.nyc.gov/html/dcas/html/work/summerintern.shtml#dsny

Deadline:  Unspecified

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