2018 Music Archive/Cataloging Intern

Approximate date of posting April 30, 2018

Position: Music/Archive Cataloging Intern

Eligibility career development opportunity designed to give upper-level undergraduates or graduate students a venue for learning and improving archival skills. Recent graduates as well as currently enrolled students in a relevant BA or MA program are welcome to apply.  Currently enrolled or recently graduated student with a strong interest in museums, archives, or library science · Experience in archival cataloging · Ability to read music

Location: Canterbury, New Hampshire

Company/Organization Canterbury Shaker Village

 Schedule/Hours   The intern may adjust their work to fit their existing schedule (does not need to be 40 hours/week) as long as the cataloguing project is completed in a reasonable length of time.

Time Frame  This position is for the duration of the cataloguing project

Compensation: $1500 stipend and the possibility of onsite housing.

Source: https://archivesgig.wordpress.com/2018/04/30/canterbury-nh-paid-shaker-music-cataloging-intern-canterbury-shaker-village/

Description:. Canterbury Shaker Village is seeking an intern with experience in archival cataloguing and an interest in Shaker music. The intern will catalogue a collection of Shaker music and files which were recently donated to the Village by Roger Lee Hall, an ethnomusicologist, composer and singer (www.americanmusicpreservation.com/shakermusic.htm). The collection includes letters, notebooks, sheet music collections, historical documents, audio tapes, CDs, DVDs, and other material. Boxes will need to be inventoried and catalogued for future researchers’ use. The intern will also be expected to develop some sort of online component, program, or exhibit using the materials. The intern will work in the Collections Department under the supervision of the Collections Manager, with the Daily Visitor & Youth Programs Manager supervising logistical aspects of the position (housing, stipend, etc.)

Website: http://www.shakers.org/wp-content/uploads/2009/05/roger-hall-music-intern-Job-Description.pdf

How to Apply: To apply, send a letter of interest, resume, and 2 letters of recommendation to Becky Soules

POC Daily Visitor & Youth Programs Manager at rsoules@shakers.org.

Deadline:  Applications will be reviewed as they are received.


2018 Summer Archives Project Intern-WA

Approximate date of posting April 30, 2018

Position: Gordon S. Williams Project Intern

Eligibility Currently enrolled in or recent graduate of a graduate degree program in Information Studies, Library Science, or Museum Studies or related field with an emphasis on archival practice.

Location: Seattle, Washington

Company/Organization  The Museum of Flight

Gordon S. Williams (1915-1976) was an official Boeing Company photographer and avid aviation historian. His collection of images is well-known to the aviation community and his images have been published in countless books, magazine and newspaper articles. In addition to Boeing aircraft, Williams photo-documented many other unique and rare aircraft in the Pacific Northwest and his collection is a key element of The Museum of Flight’s archival holdings.

Schedule/Hours   Part-time Approximately 300 hours

Time Frame

Compensation: Hourly rate is $15.00

Source: Indeed


The Gordon S. Williams Project Intern will be a dedicated and enthusiastic archives team member who will process and catalog a large collection of photographic prints and negatives in The Museum of Flight Photo Archives. The intern will be responsible for organizing, sorting, labeling, rehousing and continuing the cataloging work of a collection of approximately 50,000 negatives and prints in the Gordon S. Williams Collection. The intern would finish the creation of a detailed and searchable finding aid for the collection, based on basic existing inventories and catalog entries. The finding aid would be published on the Museum’s website. The intern would document the project and assist with writing an article to be published in the museum’s newsletter.

Surveys the state of the collection and works with the Supervisory Archivist to create an effective plan for finishing the processing and cataloguing the collection

  1. Organizes the photographic prints and negatives in an order according to the Museum’s established organization system
  2. Rehouses and labels materials according to accepted archival standards and best practices
  3. Works in conjunction with staff and volunteer aviation experts to confirm image identifications and catalog information
  4. Catalogs each negative and photographic image
  5. Finishes the creation of a usable and searchable finding aid for the collection, using the archives database, Archivist’s Toolkit
  6. Documents the project and assists the Supervisory Archivist in writing an article for the museum’s newsletter or other outlets

Website: https://www4.recruitingcenter.net/Clients/museumofflight/PublicJobs/controller.cfm?jbaction=JobProfile&Job_Id=10152&esid=az

How to Apply: Resume & Cover Letter Required

Deadline: The closing date for this position is 5/10/2018 will remain open until filled

2018 Archives and Programs-Intern-TX

Approximate date of posting April 27, 2018

 Position: Archives and Programs Intern

Eligibility: The candidate should preferably have graduated from or currently be attending an Information Studies or Library School program or Art History program. The candidate should preferably have an interest in art history and the work of Donald Judd in particular. In addition the candidate should be very detail oriented. The candidate should be willing to live in a small rural West Texas town for the period of the internship.

Location: Marfa, Texas

Company/Organization  Judd Foundation

The Judd Foundation (www.juddfoundation.org) is a non-profit organization whose mission is to maintain and preserve the artist Donald Judd’s (1928-1994) permanently installed living and working spaces, libraries, and archives in New York and Marfa, Texas.

Schedule/Hours Unspecified

Time Frame between July and the end of November 2018. Please note that these dates can flexible, but we are looking for a minimum commitment of four months

Compensation: Housing and a small stipend will be provided.

Source SAA http://careers.archivists.org/jobs/10985583


The intern will work under supervision of the Caitlin Murray, Director of Marfa Programs and Archivist and assist in daily duties. The intern’s activities will include the cataloging of digital photographs, press and other parts of the collection as needed. In addition, the intern will be expected to help with the day-to-day programs and events of the Foundation.

How to Apply: To apply, please send a letter of interest, listing your availability during July-October, and a resume by May 13, 2017 to:Caitlin Murray Director of Marfa Programs and ArchivistJudd Foundation, Marfa, Texas

POC: cmurray@juddfoundation.org

Website: www.juddfoundation.org

Deadline: May 11, 2018

2018 Summer Records and Information Management Internship-PA

Approximate date of posting April 18, 2018

Position: Records and Information Management Internship

Eligibility Candidates should be pursuing undergraduate or graduate level coursework in library and information science with specializations in archives and/or records management

Location: Philadelphia, Pennsylvania

Company/Organization  Southeastern Pennsylvania Transportation Authority (SEPTA)

The Southeastern Pennsylvania Transportation Authority (SEPTA) is the sixth-largest public transportation system in the country. The system’s buses, trains, trolleys, and paratransit vehicles carry more than 750,000 passengers over 2,200 square miles on a weekly basis.

Schedule/Hours  full-time schedule

Time Frame 10-week paid internship will start on June 4 and end on August 10.

Compensation:  $12.00-$16.00 per hour

Source: https://archivesgig.wordpress.com/2018/04/18/philadelphia-pa-paid-records-information-management-intern-southeastern-pa-transportation-authority/

Description:. The Authority’s Records and Information Management program is seeking a summer intern to assist with archives and records management projects in the Center City Philadelphia headquarters.

Projects will include:
•       Process a collection of approximately 100 boxes of confidential business records, including file-level scanning and indexing.
•       Scan and arrange a collection of annual reports from the Authority and its predecessors.
•       Appraise a defined set of archived materials for records with intrinsic or historic value.
•       Assist on day-to-day tasks as needed, including records requests, data entry, file destruction, and site visits.

How to Apply: All applicants must apply online via SEPTA’s applicant tracking system.

Follow this link to apply (Internship 3: Records and Information Management):

Website: https://autohire.careershop.com/septajobs_intern/LogonHome.asp?JobAd_ID=964384

Deadline: Unspecified

2018-2020 Resident Librarian-MA

Approximate date of posting  April 27, 2018

Position: Diversity Resident Librarian

Eligibility Master’s degree in library sciences – or equivalent degree from a program accredited by the American Library Association, or its appropriate equivalent in librarianship from another country, or have appropriate equivalent experience.

Location: Amherst, Masschusetts

Company/Organization  University of Massachusetts Amherst:

Schedule/Hours  Earliest appointment date is September 1, 2018.

Time Frame 2 years, optional 3rd year


Source: https://archivesgig.wordpress.com/2018/04/27/amherst-ma-diversity-resident-librarian-university-of-massachusetts-amherst/

Description:. The UMass Amherst Libraries seek a dynamic and innovative Diversity Resident Librarian.  During the first year, the Resident Librarian will have the opportunity to explore and serve in two to three functional areas or fields of librarianship in support of library and campus initiatives.  The specific fields of librarianship will be mutually determined by the Resident’s interests and the needs of the Libraries. The Resident will attend meetings of, and become engaged in, professional committees and organizations. In the second year, the Resident will begin to specialize by contributing to two functional areas of his or her choosing, and by developing a foundation for a capstone project.

If mutually agreeable, the optional third year allows the Resident to hone specialization in one area and complete a capstone project, preferably suitable for publication.

Example of Duties:

  1. Collaborate with colleagues to improve, strengthen, and actively promote library services, content, programs, and initiatives.
  2. Demonstrate a commitment to user-centered services. Be knowledgeable about and actively promote current services, resources, and technologies.
  3. Maintain current awareness of issues and trends impacting higher education and understand how these may affect the Libraries.
  4. Understand and contribute to implementation of departmental and institutional goals for achieving non-discrimination and creating a respectful, inclusive environment that is supportive of diversity.
  5. May be asked to serve on internal library committees as needed, or to represent the Libraries on campus committees, Five College committees, Boston Library Consortium committees, or at other selected professional meetings and conferences.
  6. Work creatively, collaboratively, and effectively to promote teamwork, diversity, equality, and inclusiveness within the Libraries and the campus.
  7. Demonstrate, foster, and cultivate a positive, proactive internal and external customer service culture amongst staff and student staff.
  8. Contribute to the profession through active participation in conferences, associations, research, writing, etc.
  9. Perform other related duties as assigned or required to meet department, organizational, and university goals and objectives.

Website: https://umass.interviewexchange.com/jobofferdetails.jsp;jsessionid=51AB86E61DCA6F102DEE107ECDE25B81?JOBID=96940&CNTRNO=0&TSTMP=1524842522275

How to Apply: Submit a letter of application, resume, and contact information (phone and email) for three professional references

Applicants will be required to submit a diversity statement identifying past experiences and future goals:

  • That helped shape or enhance your understanding of diversity and inclusion.
  • Specific ways in which your past experiences have incorporated elements of diversity and equity into your teaching, research, and service.
  • Plans for how you will incorporate them into your future work at this university.

Deadline: June 1, 2018 for priority consideration.  Applications will be accepted until the position is filled

2018 Contemporary Art, Gallery Archival Intern-CA

Approximate date of posting April 27, 2018

Position: Archival Intern

EligibilityExceptional organizational skills and high attention to detail – High proficiency in Adobe Photoshop and InDesign – Proficiency in Mac computers and Microsoft Office programs – Excellent written and verbal communication skills – Valid driver’s license – Prior experience using ArtBase or FileMaker is preferred, but not required – Knowledge of contemporary art, galleries and institutions is desirable

Location: Los Angeles, California

Company/Organization  David Kordansky Gallery

Schedule/Hours  two days per week. Applicant must be flexible and available to work additional hours based on the needs of the gallery.

Time Frame unspecified

Compensation: The successful candidate will receive an hourly wage commensurate with experience.

Source: https://uwslisjobs.wordpress.com/2018/04/26/nyc-ny-archival-intern-paid-david-kordanksy/

Description: GENERAL RESPONSIBILITIES: – Scanning and formatting press materials – Organizing and maintaining artist archive – Assist Archivist in managing and tracking book inventory – Digitizing Certificates of Authenticity – Organizing and maintaining ephemera archive – Assist Archivist in upkeep of literary archive and public collections lists

Website: https://www.nyfa.org/Jobs/Show/7636d30d-afe3-4cc3-b13a-7f36023a51b9

How to Apply: Please submit a resume and a brief cover letter with the subject line “Archival Intern” via email to jobs@davidkordanskygallery.com. No phone or walk-in enquiries, please.

Deadline: 04/27/2018


Approximate date of posting April 27, 2018

Position: Image & Archive Intern

EligibilityAn active interest in and knowledge of contemporary art • Strong attention to detail and verbal communication skills • Proficiency in Photoshop • Proficiency in DSLR photography

Location: New York, NY

Company/Organization  RYAN LEE Gallery

Schedule/Hours  2 or 3 days per week during regular hours of operation from 10am to 6pm

Time Frame June 5 through August 10.

Compensation: weekly stipend College credit may be coordinated if applicable.

Source: https://uwslisjobs.wordpress.com/2018/04/26/nyc-ny-image-and-archive-intern-paid-ryan-lee/

Description: The Image & Archive Intern will assist with documenting gallery artwork, organizing digital image files, and integrating the gallery’s database with its archives. The intern will learn proper art handling techniques in order to prepare works for photography. This is an opportunity to expand a foundation in digital photography and learn about documenting and archiving work at a contemporary art gallery. The Image & Archive Intern will balance daily photographic tasks with a long-term archival project for one gallery artist. This project involves photographing the artist’s inventory, organizing digital image files, scanning archival documents, and organizing the artist’s books, catalogs, and other materials. Responsibilities will include: • Photographing paintings and works on paper • Photographing works installed and for scale • Selecting, re-touching, and color-correcting images • Preparing and handling work for photography • Organizing digital image files • Uploading images to database

Website: http://www.ryanleegallery.com


How to Apply: Please respond by email only with your cover letter in the body of the e-mail and your resume attached as a PDF to hr@ryanleegallery.com with the subject line as ” Image & Archive Intern Summer 2018.” Portfolio of relevant work welcomed but not required. No phone calls or walk-ins, please.pa

Deadline: 05/07/2018

2018 Summer or Fall Research & Education Intern-NC

Approximate date of posting April 25, 2018

Position: Medical Center Library & Archives

Eligibility Must be a Master’s degree or PhD student in Library/Information Science or Public Health graduate program. Preference for students who have completed at least one semester of coursework and are comfortable with database searching (i.e., controlled vocabularies and Boolean operators). Internships may be completed as field experiences for credit or as not-for-credit experiences.

Location: Durham, North Carolina

Company/Organization  Duke University Medical Center Library & Archives

Schedule/Hours  20 hours/week Hours are flexible, but they must take place between 8am and 6pm

Time Frame 1 year with potential to extend



Description:. The Research & Education Intern will support all areas of the department, such as reference, research, instruction, consultations, and systematic review searches. The Intern will gain experience in a progressive academic health sciences environment and will develop practical skills in health sciences and academic librarianship.


  • Assist patrons via chat, email, service desk
  • Create and manage EndNote libraries
  • Compile analytics on Duke authors
  • Develop and update database searches for systematic reviews and other research projects within PubMed, Embase, Web of Science, Scopus, PsycINFO and more
  • Maintain Library guides and Web pages
  • Capture data on library activities
  • Assist with teaching classes in graduate programs
  • Contribute to Library’s blog
  • Create or revise Web-based tutorials
  • Pull articles
  • Contribute to service improvement initiatives
  • Contribute to other projects as needed

How to Apply: Please send cover letter, CV, and three references to: Emily Mazure, Biomedical Research Liaison Librarian at emily.mazure@duke.edu.

Deadline: Unspecified