2019 Fall Archives Intern-CA

Approximate date of posting  May 27, 2019

Position: Archives Intern


Must be a current student in or recent graduate of a Masters-level program in library science, museum studies or related program

Location: Emeryville, CA

Company/Organization  Pixar

Schedule/Hours Must be available to work full-time Mon – Fri

Time Frame. for 12-weeks between Sept 2019 – Dec 2019

Compensation: assumed

Source: LinkedIn

  • Description:
  • This position provides support to the Pixar Living Archives. You’ll work with various members of the Archives team in archiving assorted materials (paintings, drawings, pastels, sculptures, digital files, etc.) from our animated films and historical collection

Feature Film Processing Project

  • Inventory and organize materials created by feature film art and story departments
  • Re-house, label and prepare materials for long-term storage
  • Create and update database records to track content and information

Digital Asset Project

  • Assess and organize digital assets in multiple systems toward the goal of archiving for preservation and long-term access
  • Create and update project documentation
  • Other Tasks May Include:

    – Projects related to the care of pastels, paintings, maquettes

    – Supporting archivists by moving collections between buildings and to/from clients in the studio

    – Support the studio reference library with shelf reading of book and film collections

Other Tasks May Include

  • Projects related to the care of pastels, paintings, maquettes
  • Supporting archivists by moving collections between buildings and to/from clients in the studio
  • Support the studio reference library with shelf reading of book and film collections

Addn’l Qualifications

Completion of archives track or indexing coursework desirable

      Experience working with physical and/or digital archival collections a plus

      Mac proficiency and experience working with databases (FileMaker Pro a plus)

      Flexible nature with the ability to prioritize and handle multiple tasks/activities simultaneously

      Excellent people skills with strong verbal and written communication skills

      Strong administrative, detail and follow-up skills

      Creative problem-solving skills, curiosity and motivation

How to Apply: https://pixar.wd5.myworkdayjobs.com/en-US/Pixar_External_Internships/job/Emeryville/Archives-Intern—Fall-2019_R-02118

  • Attach a single PDF file containing your cover letter and your resume

Deadline: https://pixar.wd5.myworkdayjobs.com/en-US/Pixar_External_Internships/job/Emeryville/Archives-Intern—Fall-2019_R-02118


2019 Library and Archive Internship-NY

Approximate date of posting  June 5, 2019

Position: Research & Exhibitions Intern

Eligibility Interns should be currently enrolled at the junior or senior undergraduate level or recently graduated from an undergraduate or graduate program.

Qualified candidates should be highly organized, motivated, and responsible, with strong communication and interpersonal skills and an interest in gaining experience in the daily operations of a contemporary art gallery.  

Location: New York

Company David Zwirner

 Schedule/Hours  minimum of 3 full days per week, depending on department needs. The position is offered Mondays through Friday, 10am-6pm, depending on department schedules, with additional hours for occasional events and openings. 

Time Frame: commitment of 3 months

Compensation: All interns are paid New York State minimum wage

Source  Indeed

Description David Zwirner seeks a highly motivated intern who has have a strong interest in contemporary art and books as they relate to the gallery’s artists.

Primary responsibilities include:

The below tasks can involve heavy lifting and the use of large hand trucks to move boxes and books around spaces and in between galleries on 19th and 20th streets. Candidates should be aware that this accounts for 50% or more of the daily responsibilities.

  • Assist in receiving for deliveries from vendors, distributing, and shipping to galleries and storage locations
  • Archive Library and Art Fairs
  • Viewing Rooms
  • Office Distribution
  • Storage
  • Comps Library
  • DZ 69th St. 
  • DZ London and Hong Kong locations
  • Console shipments
  • Maintain viewing room libraries for 19th and 20th St. galleries
  • Maintain the display bookshelves at the three gallery front desks, liaising with the front desk assistants to ensure they are organized
  • Maintain organization and inventory of artist and comp libraries

Special Projects:

  • Group catalogue reconciliation
  • Art Fair library reconciliation
  • Basement organization
  • Manage and take inventory of comp stock library
  • Organize the comp and bookstore inventories in the basement
  • Inbook all secondary market books in 537 library with the help of research intern


2018 Archives Intern -NY

Approximate date of posting 28-May-2019

Position: Archives Intern

Eligibility Enrollment in graduate degree program in Library Science.

Location: New York-Brooklyn

Company/Organization  HSBC

Schedule/Hours   Part-Time

Time Frame Unspecified

Compensation: unpsecified


Description: This is an exciting opportunity to join HSBC’s team of archivists spanning London, New York, Hong Kong and Paris. The successful candidate will be involved in all aspects of the unit’s activities to capture, preserve and promote the historical archives of HSBC in the US, including legacy firms.


Under supervision of the US Corporate Archivist, the student intern will provide cataloging and archival processing assistance.  Specific duties include:

  • clean up of legacy data in archival catalog system
  • creating new catalog records as necessary
  • digitizing archival recordsnew
  • assisting with reference requests
  • assisting with tours and presentations in the archive

This is an exciting opportunity for a student to learn cataloging, digitizing, and reference skills in a corporate archives and use cutting edge digital archives technology.

  • Knowledge of and proficient use of Microsoft Access, Excel, and Word and cataloging databases in general.
  • Knowledge of cataloging standards, metadata and archival description required; familiarity with digitization practices and standards; familiarity with DACs, EAD, MARC or AARCR2 helpful.
  • Successful candidate will have experience processing manuscript or organizational papers, writing traditional finding aids and will be comfortable with analog, digital and born digital materials.
  • Attention to detail, ability to work in a team as well as autonomously, flexibility to adjust to changing priorities, and the ability to communicate effectively, both verbally and in writing is essential. Ideal candidate will be a self-starter who is interested in working on a variety of projects.
  • Knowledge of or experience with financial information and collections helpful.

How to Apply https://hsbc.taleo.net/careersection/external/jobdetail.ftl;jsessionid=iq8Dp7fBCvG_RE2QMG8tUCq5sXHj7SXd1voOdMfskFyf_SZg80jz!113913872

Deadline: 11-Jun-2019

2019 Fall Art Museum Library & Archives Internship-NY

Approximate date of posting June 7, 2019

 Position: Library & Archives  also accepting applications for internships in all museum departments, including (but not limited to): Curatorial, Development, Education, Exhibition Management, Marketing, and Publishing & Digital Media.

Eligibility Candidates must be junior-year college level or above, recent graduates, graduate students, postgraduates, and mature professionals pursuing further experience in the arts. In pursuit of, or hold a master’s degree in library and information sciences. Candidates who have taken coursework in cataloging, rare books, library services, archival managements, and/or digital preservation are also encouraged to apply.

 Location: New York

Company/Organization Solomon R. Guggenheim Museum

Website:  https://www.guggenheim.org/internships/internship-departments

Schedule/Hours   Full-time, four days a week Monday-Thursday, in addition to half-day seminars on Fridays.

Time Frame begin on Monday, June 3 and end on Friday, August 9

Compensation: $500 stipends to all undergraduate-level students and $1,000 stipends to all graduate-level students

Source https://news.cci.fsu.edu/jobs-and-internships/cci-internships/ischool-internships/summer-2019-internships-at-the-solomon-r-guggenheim-museum/

Description: The library consists of published resources focused on modern and contemporary art, architecture, and photography, with an emphasis on the museum’s international collections and exhibitions, and serves the research needs of museum staff. The archives contain primary-source documentation that reflects the museum’s history, exhibitions, and collections, and is open to museum staff and qualified researchers. Library and Archives staff are responsible for the maintenance and management of the archives and library holdings.

The objective of the Internship Program is to offer practical museum training experience to individuals interested in pursuing careers in the arts and museum fields. Interns gain general knowledge and broad understanding of how a particular department functions within the context of a major museum, as well as specific skills related to a particular department’s activities. Interns are assigned to a department based on their academic backgrounds, professional skills, interests, and career goals.

In addition, the Museum Culture Seminar Program supplements the Internship Program by incorporating site visits to other New York arts and cultural institutions. Discussion with a broad array of arts and museum professionals, including Guggenheim staff, is facilitated. A field trip outside New York City is planned for the end of each internship period.

Interns participate in the ongoing work of the department and complete specific projects or portions of larger departmental initiatives. For a full list of departments that offer internships, please see www.guggenheim.org /internships

Museum Culture Seminar Program

The Museum Culture Seminar Program forms an integral part of our Internship Program. The program includes field trips to sites such as auction houses, galleries, corporate collections, and other museums. Discussion with Guggenheim Museum staff from a range of departments and awareness of a range of museum-related issues is facilitated. A field trip outside of New York City is planned for the end of every session.

How to Apply Prospective applicants, please send cover letter, resume Guggenheim application form (found on web site), list of relevant coursework, academic writing sample, and two letters of recommendation via postal mail to Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173.

Deadline  June 1, 2019 (postmark) extended through June 28, 2019



Jean Rafaelian
Education Associate, Internship Program

Solomon R. Guggenheim Museum

1071 Fifth Avenue

New York, New York 10128

(212) 423- 3697

Addn’l Info

Internship Periods

Spring: January–April (application deadline: November 1)
Summer: June–August (application deadline: January 30)
Fall: September–December (application deadline: June 1)

-2019 summer -Library Resources Intern-CA

Approximate Date of Posting: April 28, 2019

 Position: Library Resources Intern


  • Currently enrolled

Location: Oakland, California

Company/Organization   Gensler

Gensler is a global design firm, with 47 offices and over 5,000 employees worldwide. Gensler helps clients succeed by focusing on the needs of the people they serve, whether they are employees, customers, sports fans, students, passengers or guests. Founded in 1965, Gensler has deep expertise in design and architecture across 22 practices, including commercial office buildings, professional services, retail, aviation, planning and urban design, entertainment and hospitality, sports stadium and education facilities. The firm also holds practices focusing on brand strategy, environmental graphic design, mission-critical facilities, and has recently invested in consulting for real estate workplace and sustainable design

Schedule/Hours:  Full-time.

Time Frame: June 18, 2019 and ending August 9, 2019.. You must be available for the entire duration of the program.

Compensation Paid

Source: Link up https://www.linkup.com/details/89cfacb90d627c9ca374279b5d9b0295?utm_source=Job+Alert&utm_medium=email&utm_campaign=general


What You Will Do During This Internship

  • Maintain and put away samples in the Resource Library.
  • Monitor finish samples and reorder as depleted.
  • Label incoming samples and put them away in corresponding area.
  • Coordinate presentations, displays and pickups with vendors.
  • Check in and maintain magazine subscriptions.
  • Schedule vendor presentations, displays and updates.
  • Maintain online vendor directory.
  • Assist project teams with requests

You must meet the following criteria to be considered:

  • Good computer skills and familiarity with Microsoft Office (Word, Excel, and Outlook)
  • Must be able to determine priorities, multi-task, and exhibit a high level of initiative and follow-through.
  • Ability to interact professionally with all levels of staff within the firm, clients and vendors.

How to Apply: Submit an online application on Gensler.com/careers, including a resume and cover letter that outlines your academic and work experience relevant to our industry and this position.



Deadline: May 10, 2019.

2019 Summer Digital Records Management/Librarian/Archivist-TX

Approximate date of posting  April 8, 2019

Position: Digital Records Management

Eligibility You must be CURRENTLY ENROLLED in a Bachelor’s program at an accredited institution.

Location: Houston, Texas NASA Johnson Space Center (JSC) NASA

Company/Organization   GeoLogics Corporation


Time Frame: Indeed

Compensation: $18.00 to $20.00 /hour

Source Indeed

Description No matter your major or specialty, consider how this paid internship can launch your career to new heights. You will be working daily with the first class professionals at NASA, and you will have the opportunity to create new relationships and contacts whose reach and impact extends far past “space”.

You will primarily be focused on the Life Science Data Archive… where digital and physical materials are stored… which are produced by life sciences research studies and programs.

You will organize, sort, inventory, describe, and digitize the information produced in these studies and reports.

Your work will have serious significance, since you will be directly involved in the long-term digital preservation of these NASA records.

You’ll work with experts from various specialties, including records management, the JSC library, the imagery lab, and the history office.

All of your efforts will be seen and used internally by NASA staff, and some of the data you handle will be seen world-wide on our public-facing website.

You need to be collection-organization-minded, internet savvy, comfortable with databases, detail-oriented, with a friendly personality. 

2019 United Nations Library Intern-Austria

Approximate date of posting  April 9, 2019

Position: 19-Documentation and Information -UNOV-114211-J-Vienna (A)

INTERN – Library Services, United Nations Library – Vienna, I (Temporary Job Opening)

Eligibility  students and recent graduates of Library and Information Science programs

  • Are you enrolled in a Master’s or in a Ph.D. programme, or in the final year of a Bachelor’s programme; or within one year after graduation from a Bachelor’s, Master’s or Ph.D. programme?
  • Do you have excellent command of English or French?
  • Are you neither a child or a sibling of a United Nations Secretariat staff member?

Location: Vienna Austria

Company/Organization  United Nations Library in Vienna   The UNOV Library provides full library and information services to the staff of the United Nations units and Permanent Missions in Vienna. The collection focuses on issues related to drugs and crime, outer space affairs, as well as translation and interpretation. We also house an extensive collection of UN official documents and publications.

Schedule/Hours  Full-time

Time Frame: The minimum duration of an internship is 2 months. starting in May/June 2019 with an opportunity for extension, pending the needs of the department. 

Compensation: Please note that the United Nations does not remunerate interns in any way. Costs and arrangements for travel, accommodation and living expenses are the responsibility of the interns or their sponsoring institutions.


Description Intern duties include assisting with reference and client services, collections maintenance, website maintenance, cataloguing and digitization projects.  Interns are required to have an excellent command of written and spoken English.  Working knowledge of other UN languages would be considered an asset.  In addition, experience or course work related to reference, cataloguing and/or special libraries is desirable.

Apply https://careers.un.org/lbw/jobdetail.aspx?id=114211

Website: https://www.unov.org/unov/library.html

POC: Giovanna Gossage

Chief Librarian, United Nations Library Vienna

Vienna International Centre

Ph: +43-1/260 60 3210


Deadline: May 1, 2019.

2019 Digital Asset Management Intern-CA

Approximate date of posting  April 5, 2019

Position: Marketing Art Database Intern

  • Eligibility Preferred major: Computer Science, Programming, Business or Engineering.
  • Computer Savvy – Mac OS, Microsoft Suite, Google Suite, Adobe Suite, etc.

Location: Santa Monica, California

Company/Organization  Illumination Entertainment  Join the company behind DESPICABLE ME, THE SECRET LIFE OF PETS, and SING  Founded by Chris Meledandri in 2007, Illumination is one of the entertainment industry’s leading producers of event-animated films. Recently honored by Fast Company as one of the World’s Most Innovative Companies, Illumination’s franchises include two of the top-six animated films of all time, and its iconic, beloved brands have grossed more than $4.6 billion worldwide. Illumination is known for our memorable and distinct characters, global appeal and cultural relevance. We are always looking for exceptional talent to collaborate and create with.

  • Schedule/Hours  Availability to work 32-40 hours per week onsite.
  • Time Frame: Must be available for a minimum of 10 weeks.


Source Indeed

Description Illumination is seeking a Marketing Art Database Intern for the Summer 2019 semester to work closely with our Custom Animation team to create and organize a central art asset database.  If you are someone that enjoys working with databases, working closely with artists, and have an interest in exploring animation production management and animation marketing, then this is the internship for you! As an intern in the Illumination Academy you will take part in cross company learning, work alongside studio executives, and have a seat at the table in our latest endeavors.  


  • Research and develop best organization practices for internal database.
    • Integrate a new database to create ease of access to various art reference materials.
    • Organize and maintain digital assets for animation marketing teams.
    • Interface with design artists to understand how best to organize and catalog the art reference library.
    • Determine best practices for cataloging old assets and creating new ones.
    • Prepare a knowledge base document that, at the end of the internship, will be used as the new standards and best practices of art department asset organization.

Apply https://jobs.lever.co/illuminationentertainment/6c1f0f3f-8f98-46cc-9d0a-ca58bae5afebe


Deadline: Unspecified

2019 Fall Archives Internship-CA

Approximate date of posting April 3, 2019

Position: Archives Intern – Survey of Archival Records

Eligibility Graduate student enrolled in a MLIS/MARA program, American Studies, or American History program. 

Location: San Francisco, California

Company/Organization  Masons Of California Henry W. Coil Library and Museum of Freemasonry, the Henry W. Coil Library and Museum of Freemasonry serves as the repository for the reference and historical collections of the Grand Lodge of California, the administrative and governing body of Freemasonry in California. Established in 1996, the Library and Museum contains more than 10,000 titles related to the study of Freemasonry and 20,000 objects that include Masonic objects, art and artifacts from California and around the world. The library serves as a research source for Master Masons, academic scholars, and others who wish to explore the general history of Freemasonry and the history of Freemasonry in California. The library is open to the public by appointment.

Schedule/Hours  Hours are flexible, Monday-Friday, 8am-4pm.

Time Frame:Fall 2019

Compensation:  $15.00 per

Source https://ischoolapps.sjsu.edu/internships/new/view.php?listing=2341

Description the internship will provide experience and guidance in planning and conducting a survey of manuscript material and ephemera. The bulk of the material consists of correspondence, records, and ephemera associated with California Masonic Lodges from 1849-present. The material includes original manuscript material that chronicles the emergence of mining communities during the Gold Rush era, the founding of San Francisco, Sacramento, and Los Angeles, and the formation of state government. The project will focus on gathering basic information about the material, including quantity, form, location, physical condition, and storage as a preliminary to processing the collection

Prospective interns should have taken at least one archive class and be interested in pursuing a career in archival collections management. Knowledge of Microsoft Excel and Word is required as well as an interest in learning PastPerfect museum software. An interest in California History is desirable as well as a strong work ethic and ability to work independently.

Apply Please send an email detailing your interest and an attached resume 

POC: Joe Evans, Library and Museum Collections Manager
PHONE 1: 415-292-9141
EMAIL: jevans@freemason.org

Deadline: Unspecified